We've introduced a powerful new feature that gives you greater control when collaborating with your team. You can now set up access controls to grant editor access to forms, allow team members to view, edit, and manage responses, and share specific reports with tailored permissions.

Share form with collaborators

You can share forms with your team by assigning appropriate access levels to each collaborator. Collaborators can be added with either Editor or Viewer permissions:

• Editor: Has full access—can edit the form, view and manage responses, and create, edit, and share reports.
• Viewer: Can view and manage responses, and create, edit, and share reports, but cannot make changes to the form itself.

Login to Formfacade / Neartail / Formesign > click Forms to view the list of your forms > click on the form you would like to share > Edit page will be displayed > click Share > In the Share page, click Add collaborators > Collaborators page will be displayed > click Add collaborators > In the Share popup, enter the email address, select Editor or Viewer permissions, add an optional message and click Share.

Share specific reports with collaborators

When you share a form with a collaborator, they will be able to view, edit, and manage responses. If you need to limit their ability to edit responses or restrict access to the full dataset, you can create specific reports and share only those with them.

Granular permissions also extend to individual reports. You can assign collaborators either Editor or Viewer permissions:

• Editor: Can hide or remove columns, apply conditional formatting, set filters visible to everyone, switch reporting periods (Weekly, Monthly, or Yearly), export data as CSV, and add other collaborators to the report.
• Viewer: Can apply filters for their personal use only (these filters are not visible to other collaborators).

Login to Formfacade / Neartail / Formesign > click Forms to view the list of your forms > click on the form to open it > Edit page will be displayed > click Reports > In the Reports page, click on the report you would like to share > click on the ⫶ more icon > click Add collaborators > In the Share popup, enter the email address, select Editor or Viewer permissions, add an optional message and click Done.

This feature update gives you more control over collaboration by allowing you to set granular permissions for forms and reports. You can now tailor access for each team member, ensuring a more secure and efficient workflow. Give it a try and share your feedback with us!

The focus on prior authorization and billing practices in healthcare has intensified, especially after the tragic murder of UnitedHealthcare CEO, Brian Thompson. While this increased scrutiny may benefit patients, smaller healthcare providers, such as individual doctors and small hospitals, could face significant compliance fines ($2,000 per incident) and administrative costs. Even before this incident, New York State enacted a law aimed at improving patient protection and financial transparency in billing practices. This article explores how this law impacts healthcare providers' daily operations and its potential for broader adoption in the U.S. and globally.

New York’s Landmark Legislation

Last year, New York State introduced General Business Law Section 519-a and Public Health Law Section 18-c. Key provisions include:

1. Healthcare providers cannot demand credit card pre-authorization or retain card details before delivering emergency or medically necessary services.

2. Patients must be clearly informed about the risks of using credit cards for medical payments. Each time a patient opts for this method, they must acknowledge these risks.

3. Payment consent must be obtained separately from treatment consent, only after discussing treatment costs with the patient.

Section 18-c, which mandates separate consent for treatment and payment, was originally set to take effect on October 20, 2024, but its implementation has been delayed due to operational challenges. These laws highlight broader issues in payment systems, paving the way for further reforms. Similar initiatives have already been implemented in countries like Australia, where patient consent regulations prioritize transparency and fairness in medical billing.

Challenges faced by our customers

Amid these changes, I spoke with a healthcare provider about their challenges in adapting to the new rules. These discussions revealed some key difficulties:

1. Streamlining Payment Collection

Many providers use the "Card on File" (COF) method for convenience, allowing follow-up appointments and ongoing treatments to be charged without requiring patients to repeatedly enter card details. However, the new law requires:

• Informing patients that medical bills paid by credit card are not treated as medical debt.

• Explaining that by using a credit card, patients waive certain protections, such as limits on interest rates and restrictions on wage garnishment.

• Obtaining patient acknowledgment of these risks for every payment.

These requirements make auto-pay impossible and necessitate manual consent for each charge, complicating payment workflows.

2. Managing Pre-Authorization Holds

While the law prohibits pre-authorization for emergency services, it allows this practice for non-emergency care. Pre-authorization temporarily holds funds but expires after seven days, complicating payments if scheduling issues arise. Extending the hold period or introducing a smoother reauthorization process could mitigate these challenges.

3. Automating Receipts and Superbills

Automating receipts and billing summaries (superbills) can improve efficiency, enhance communication, and build trust by ensuring timely updates to patients.

The Future of Healthcare Payments

New York’s legislative changes are part of broader efforts to increase transparency and protect patients from financial difficulties. However, they also emphasize the need for innovation to balance administrative efficiency with patient-focused care.

Potential Changes:

• Consent Process: Instead of using an all-in-one consent form, providers could separate treatment and payment consent. For example, initial consent could allow saving card details for the first appointment, with additional consent obtained for future charges.
  

• Patient Communication: Providers might adopt real-time notifications for upcoming charges and disclosures about payment risks. Automated receipts and superbills could further enhance transparency and reduce disputes.

Summary

Countries like Australia already have healthcare payment regulations similar to New York’s, emphasizing transparency and fairness in medical billing. This trend is likely to expand to other U.S. states and globally. At Formesign, we aim to ease the compliance and administrative burden for healthcare providers. However, we view patient consent not just as a regulatory requirement but as an ethical responsibility. Our goal is to simplify compliance through automation, such as sending emails or notifications to obtain patient consent. Our upcoming payment features will reflect this commitment. If you have feedback on pre-authorization or card-on-file processes, please leave a comment below or contact me directly.

Our current system already scans forms for malicious content and automatically displays a warning message in unsafe forms. However, due to a recent increase in reports of such forms through email and support channels, we are introducing a new Report Abuse option directly within the form.

This new feature will make it easier for users to flag any suspicious activity, helping us respond more quickly. Please note that this option will not appear when embedding the form on your website. Additionally, we're working on a future update that will introduce identification verification for added security when creating websites. This will allow us to remove the report abuse option for verified users and forms.

We’ll keep you informed about the upcoming security updates.

Google had incorrectly flagged some of our forms for violating their terms of service. These forms might not have been accessible for 4 hrs on 27-April. We have now resolved this issue.

Note: If you are unable to access the form, please refresh the page or try it on a different browser/device.

We have created separate spaces for our products Formfacade, Neartail and Formesign so that our users can seek assistance, ask questions, share feedback, and also receive support from others who may have faced similar challenges. We will be using the announcements space to share product updates, showcase success stories and publish interview with our customers. If you have feedback or questions about the contents of the announcements, you can directly post a reply to the announcment. Engage in meaningful discussions. All announcements, posts and replies will be public. When you submit a post, only your name and the message will be visible to the public. Be respectful and avoid spam. You will have to login to reply to a post or announcements.